NewPayment-gated project phases

Look like an agency.
Bill like one.

Wuilder replaces scattered Drive links and messy email threads with one branded, payment-gated client portal — giving solo designers the operational authority to charge agency-level rates.

Try the live demo
  • 14-day free trial
  • No card required
  • Clients never need a password
app.wuilder.com/dashboard
Wuilder designer dashboard: revenue, payments awaiting verification and a project pipeline by stage

One portal replaces the duct-tape stack

Google Drive linksReply-all email threadsWeTransfer expiriesInvoice spreadsheetsPDF contractsGoogle Drive linksReply-all email threadsWeTransfer expiriesInvoice spreadsheetsPDF contracts
Calendly + Meet linksWatermarked JPGs“Final_v7_REAL.zip”Typeform briefsChasing paymentsCalendly + Meet linksWatermarked JPGs“Final_v7_REAL.zip”Typeform briefsChasing payments
The problem

Your craft is agency-grade. Your process should be too.

Clients judge your rate by how the project feels. Seven tools and a sticky note feel like a side hustle. One disciplined portal feels like an agency.

7

tools, tabs & threads. Zero authority.

One branded portal. Total control.

Good morning, Martha

Martin Landing Page

● Production

Approvals

v2 approved · 1 thread

Inbox 14

Re: Re: Fwd: logo final??

Martha: wait which version is the latest one

Files

24 assets, one place

FINAL_v7_REAL

drive.google.com/drive/u/0/fo…

You need access · Request

Final handover

ZIP ready · never expires

we-transfer

Your transfer has expired

Ask the sender to send it again

Invoices

$2,439 paid · $47 pending

invoices_2026.xlsx

INV-01$750paidINV-02$1,500??INV-03$750OVERDUE?

Agreement

Signed in-portal · Sep 9

PDF

contract_signed (1).pdf

or was it (2)?

Meetings

Design review · Tue 3:30

3 new messages

Can we hop on a quick call?

Thu? Fri? 3pm your time or mine?

Payment gate · Kickoff verified

did they pay the deposit??
check PayPal before sending files!!

How it works

Six phases. Zero ambiguity.

Every project in Wuilder follows the same disciplined path — so clients always know what's next, what's owed, and what they're approving.

01

Setup & invoicing

Scope it, price it, schedule the money.

Create the project, draft the proposal and map a milestone invoice schedule — 100% upfront, 50/50, 25/50/25 or fully custom.

  • Proposal + contract parameters
  • Milestones that must add to 100%
  • Saved as a draft until you launch
app.wuilder.com/setup
Wuilder project creation screen with payment milestones and contract parameters
02

Onboarding

A branded welcome, not a Drive link.

Your client gets a secure 24-hour token by email, lands in your branded portal and signs the agreement before anything else happens.

  • Expiring 24h magic token
  • Your logo, your colors
  • Agreement signed in-portal
app.wuilder.com/onboarding
Wuilder client portal: next step, stage tracker and the design waiting for review
03

Payment gates

Work unlocks when the money lands.

Clients pay each milestone via your external payment link. You verify it in Wuilder, and the next phase opens — not a minute before.

  • Pay via Stripe, PayPal, Wise — any link
  • Manual verify = zero disputes
  • Locked phases are visibly locked
app.wuilder.com/gates
Wuilder invoices: collected this month, outstanding, payments to verify and every milestone invoice
04

Phase 1 · Kickoff

The brief gets approved. The scope gets locked.

Clients complete in-dashboard questionnaires, then click “Approve Brief” — mechanically locking scope so creep has nowhere to start.

  • Drag-and-drop questionnaire builder
  • Color, file, date & choice fields
  • One click locks the scope
app.wuilder.com/kickoff
Wuilder questionnaire form builder with field types and settings
05

Phase 2 · Core creation

Present concepts. Protect the work.

Concepts live in a secure, non-downloadable gallery with full version history — protected without slapping cheap watermarks on your best ideas.

  • Version history with release notes
  • No right-click, no download
  • Approve or request changes inline
app.wuilder.com/creation
Wuilder Core Creation tab: a logo deliverable with three versions and pinned client comments
06

Phase 3 · Final handover

The final invoice clears. The vault opens.

When the last payment is verified, your client unlocks an animated gallery of final files with 1-click batch ZIP downloads.

  • Pick exactly which files ship
  • Animated reveal gallery
  • 1-click batch ZIP download
app.wuilder.com/handover
Wuilder client portal: final files ready, unlocked by the last payment
Try it — no sign-up

This is the real dashboard. Click around.

Verify a payment the way you would on Monday morning, then switch sides and approve a design or pay an invoice as your client.

app.wuilder.com/dashboard

Sunday 11 October

Welcome back, Aanya

Collected this month

₹2,65,000

+33% vs last month

Awaiting your verification

₹1,20,000

1 payment to check

Active projects

8

4 on you · 5 on clients

Kickoff 4

Kite App Onboarding

Arjun Nair

2d

0/1 questionnaires answered

Client says ₹1,20,000 is paid

INV-0012 · unlocks Kickoff · 3 hours ago

Pebble Pitch Deck

Zoya Ali

6d

1/1 questionnaires answered

You: Review the answers, then start Core Creation

Core Creation 2

Bloom Brand Identity

Isha Mehta

21d

2/3 approved · 1 in review

Client: Reviewing Primary logo — Version 3

Northwind Website

Sam Fernandes

1d

0/1 approved

Client: Waiting for ₹80,000

Final Handover 2

Orchard Packaging

Neha Joshi

2d

Final files sent

Client: Waiting for ₹60,000

Atlas Brand Refresh

Vikram Shah

3d

Preparing final files

You: Select the final files and send them

Everything is clickable — demo data, nothing is saved
Payment gates · try it

Work unlocks when the money lands.

Clients pay each milestone through your own payment link. You verify it in one click — and only then does the next phase open. Go on, verify a payment.

S

Stark Industries · Brand identity

Client: Martha · 25/50/25 milestone schedule

Collected$0 / $5,000
Kickoff
INV-STA-KICKOFFPaid · verify

$1,250

Questionnaire & brief

Locked until verified
Core creation
INV-STA-COREUpcoming

$2,500

Concept gallery

Locked until verified
Awaiting previous phase
Final handover
INV-STA-HANDOVERUpcoming

$1,250

Final files + ZIP

Locked until verified
Awaiting previous phase

Activity

Live
  • Martha paid INV-STA-KICKOFF via your Stripe link
Always-on utilities

Everything in one place. Finally.

Alongside the phased workflow, every portal ships with the utilities clients reach for between milestones — no extra apps, no lost links.

Centralized files

A dedicated tab houses every supplementary asset — brand guidelines, fonts, references — so nothing ever dies in an email attachment again.

Drop files to share with Martha
  • Brand_Guidelines.pdf4.2 MB
  • Logo_Primary.svg38 KB
  • MoodboardFigma link
  • Kickoff_Notes.docx112 KB
9.1 GB / 50 GB

In-app meetings

Google Meet built in. Clients launch or schedule syncs without leaving the portal.

Mon21
Tue22
Wed23
Thu24
Fri25

Design review

Tue · 3:30 PM · 30 min

Invoice tracking

Pending, paid and upcoming milestone bills — visible to clients at any time.

  • INV-MAR-HANDOVER$1,250.00

Secure review gallery

Full-resolution concepts, zero downloads. Your work stays yours until it's paid for.

Protected previewtry right-clicking

Your brand, front and center

Logo and accent color on every client screen. Try a color →

NNova Studio
Two sides, one project

Mission control for you. Clarity for them.

The same project, rendered for each side. You get the operational detail; your client gets a calm, branded space that makes your process feel premium.

app.wuilder.com/dashboard
Wuilder designer dashboard with revenue and a project pipeline by stage
  • A pipeline that shows where every project is stuck — and why
  • Verify a client's payment right on the project card
  • Revenue this month, money outstanding and your top clients

Clients don't pay agencies more because they design better. They pay more because the process feels inevitable — every step announced, every payment expected, every file exactly where it should be. Wuilder gives a studio of one that same inevitability.

0

payment-gated phases per project

0h

secure, passwordless onboarding tokens

0-click

batch ZIP download at handover

99

lost attachments, ever

Pricing

Priced like a tool. Pays like a raise.

One retained client at agency rates covers Wuilder for years. Start free for 14 days — no card required.

Starter

For designers moving their first clients off email.

/ month

Billed $180 yearly

Start with Starter
  • 3 active projects
  • Milestone invoicing & payment gates
  • Questionnaires & brief lock
  • Secure review gallery
  • 2 GB file storage

Studio

Most popular

The full agency operating system for a studio of one.

/ month

Billed $372 yearly

Start 14-day trial
  • Unlimited active projects
  • Custom branding on every portal
  • Google Meet integration
  • 1-click ZIP final handover
  • 50 GB file storage
  • Contract templates & clauses

Atelier

White-label polish for premium, high-ticket studios.

/ month

Billed $756 yearly

Talk to us
  • Everything in Studio
  • Custom portal domain
  • White-label client emails
  • 250 GB file storage
  • Priority support & onboarding

Need the full breakdown? Compare every feature

FAQ

Questions, answered.

Everything designers ask before moving their first client into Wuilder.

Still curious? Talk to a human — we reply within a day.

No — and that's deliberate. Clients pay through whatever link you already use (Stripe, PayPal, Wise, bank transfer). You verify the payment in Wuilder with one click, which unlocks the next phase. No extra processing fees, no payout delays.

Your next client should feel the difference.

Set up your first project in minutes. Send a branded portal link instead of a Drive folder — and watch how differently the conversation about price goes.

See pricing